Location is more than just a set of GPS coordinates on a map. A corporate space must offer certain amenities to serve efficiently as your office. Before you can begin matching your business to available properties for rent, you must define any space requirements you have. Nailing down these non-negotiables will make finding your optimal office space quick and easy.
1. On-Site Objectives
Be clear about your corporate space’s primary purpose, accounting for every activity that you envision taking place there. For example, will your site be an administrative-only spot? Will your functions involve dispatches, deliveries, goods or services? Will it function as a home base with employees meeting clients off-site, or will clients be visiting on-site?
2. Personal Safety
Parking, lighting and security are priority concerns for everyone – both clients and workers. If you don’t want employees’ cars in front, is there a safe, well-lit location in the back? Does the space have a security system or policy that works well with your hours of operation? Will access outside of normal hours be possible and safe?
3. Signage and Promotion
Zoning often controls the type of signage you can have, its placement, the size and quantity and, in some cases, even the design. At the same time, consider lines of sight for visibility. If you have frequent promotional needs, will the property’s zoning allow for that?
4. Work Spaces
Do you need private work spaces with conference rooms for meetings and collaboration, or would an open work environment with smaller meeting areas work better? Is the work primarily computer-centered or sensitive, or will creative processes demand work tables or space-intensive equipment? Consider, too, whether you’ll want to host on-site training or large collaborations.
Will the space meet your telecommunication requirements – voice, video and data communications – for the number of employees you will have? Beyond wiring, consider Internet access providers and the area’s bandwidth availability and limitations. Bandwidth basically equals speed, but you may also need tools to fluidly allocate that bandwidth to critical tasks like point of sale applications.
Will the building’s utilities easily and safely support your business’ objectives? Are the space’s electrical, gas, water and ventilation systems up to current code? Will the site’s utilities comfortably handle the workload your activities will generate, especially heat from computers or odors from processes or machinery? Also address emergency alarms and policies as well as potential waste disposal issues.
Is the building structurally sound from the foundation to the roof? Is it fully compliant with the U.S. Department of Justice’s Americans with Disabilities Act? Are bathrooms sufficient for employees and clients? Will structural changes be necessary? Would you be able to expand if you grow, or would you have to move?
8. Working Logistics
Will the space provide easy access for your preferred vendors and suppliers? Will you have sufficient, orderly storage areas for supplies without slippage or damage? Will you be able to store occasional-use equipment on-site or rent it conveniently nearby?
9. Personal Services
Are the services that often take employees from the workplace locally available? Having child care providers, lunch venues, medical offices, or even workout facilities or a park nearby minimizes wasted time, raises employee morale and productivity, and often reduces employee turnover. It may also increase your client base.
Is the space consistent with your image and that of your clients? Do the atmosphere and style contribute to your purpose? Are the noise levels, odors, cleanliness and furnishings consistent with the message you want to convey?
Strategic Business Decisions
Finding a home for your business is a strategic decision. To ensure you’re getting the best fit for your business, contact Billeaud Companies. We maintain thousands of square feet of quality business properties for rent in Louisiana’s Acadiana region – Lafayette, Broussard and their surrounding areas.